Search form

Project Setup

During this phase the project is authorized and overall parameters are defined and communicated to the main project stakeholders. A detailed plan is developed that guides the project.

The presenter will:

  • Co-plan and manage project time well with the artist, including any necessary re-scheduling or cancellations.
  • Provide the artists with all necessary project-related details such as schedule, availability, procedures, facilities, location, facility emergency plans, fire drill procedures, rules and health and safety regulations.
  • Prepare an Artists’s Project Agreement between artist(s) and the Project Lead that outlines the project deliverables, timeline, artist fees and other such details.
  • Provide contact list, especially if the artist is working in multiple locations/with multiple groups.
  • Share successful project management strategies with the artist.
  • Establish appropriate work and storage space for the project, and ensure that they are reserved and secured in advance.
  • Discuss material and equipment requirements related to the project.
  • Establish “start” and “stop times” ensuring that sessions are uninterrupted.
  • Establish procedures for communicating absences or  to schedule changes with the artist.

The artist will:

  • Introduce yourself to the stakeholders before you actually begin the project, either by presenting your work, having an informal get-together, gathering or viewing your work on-line. 


Step By Step

  1. Project Initiation
  2. Project Setup
  3. Projects in the Works
  4. Project Monitoring
  5. Project Evaluation
  6. End of Project: Transition


Judith Marcuse


Hazel England - Community & Education Director. Engaging our local community in creative ways


cj fleury

Do You Have a Story to Share?

We want to hear from you.

Submit your story about a successful community engagement project to the growing resource we are creating together.


Stay in the loop

We'll keep you updated as new things are added to Arts Engage.

Subscribe to Newsletter